Fundraising Approval General Guidelines

I. All proposed fundraising efforts will be submitted to the HVAAC Executive Board for review and approval. (Forms located to the right, printable or online submission) An initial response will be given within two weeks of receipt by the HVAAC Executive Board Secretary. This response may indicate initial agreement or ask for clarity or changes be made to the fundraising program.

II. If HVAAC Executive Board agrees and approves of proposal it will be forwarded to Principal and the Athletic Director of HVA. (Note: These first two steps may take place at one meeting)

III. When approved by Principal and Athletic Director, the President of HVAAC will forward approval to Coach and PAC Rep. Also all Pac Reps will be notified of this fundraising effort to avoid conflicts, but most importantly to build grass root support.

IV. Upon conclusion of the fundraising effort, a summary should be sent to HVAAC for review. The summary should include the amount raised, what worked, and what changes will be made if same fundraising effort is proposed in the future.

V. An Executive Board member will be assigned to each sport wide project, and be responsible for timely (weekly at most) reporting to the EB, communication to the coaches and the Sport Reps and the PACs.

Fundraising Request Form

Please click here to retrieve the 2009-2010 request for fundraising approval form, which must be submitted six weeks in advance of your planned fundraising activity.

 

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